Data protection

Your data is important to us!

2. Hosting

We host the content of our website with the following provider:

External hosting

This website is hosted externally. The personal data collected on this website is stored on the servers of the host/hosts. This may include IP addresses, contact requests, meta and communication data, contract data, contact details, names, website accesses, and other data generated via a website.

External hosting is carried out for the purpose of fulfilling contracts with our potential and existing customers (Art. 6 (1) (b) GDPR) and in the interest of secure, fast, and efficient provision of our online services by a professional provider (Art. 6 (1) (f) GDPR). If consent has been requested, processing is carried out exclusively on the basis of Art. 6 (1) (a) GDPR and § 25 (1) TTDSG, insofar as the consent includes the storage of cookies or access to information on the user’s terminal device (e.g., device fingerprinting) within the meaning of the TTDSG. Consent can be revoked at any time.

Our host(s) will only process your data to the extent necessary to fulfill their service obligations and will follow our instructions regarding this data.

We use the following host(s):noris network AG
Thomas-Mann-Straße 16 – 20
90471 Nürnberg

3. General information and mandatory information

Data protection

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.

When you use this website, various personal data is collected. Personal data is data that can be used to identify you personally. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.

We would like to point out that data transmission over the Internet (e.g. when communicating by e-mail) may be subject to security vulnerabilities. It is not possible to completely protect data from access by third parties.

Note on the responsible body

The responsible body for data processing on this website is:
PROFI Engineering Systems AG
Otto-Röhm-Straße 18
64293 Darmstadt

Telephone: +49 (6151) 8290 -0
E-Mail: profi@profi-ag.de

The responsible body is the natural or legal person who, alone or jointly with others, decides on the purposes and means of processing personal data (e.g., names, email addresses, etc.).

Storage period

Unless a more specific storage period is specified in this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you assert a legitimate request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, deletion will take place once these reasons no longer apply.

General information on the legal basis for data processing on this website

If you have consented to data processing, we process your personal data on the basis of Art. 6 (1) lit. a GDPR or Art. 9 (2) lit. a GDPR, if special categories of data are processed in accordance with Art. 9 (1) GDPR. In the event of express consent to the transfer of personal data to third countries, data processing is also carried out on the basis of Art. 49 (1) (a) GDPR. If you have consented to the storage of cookies or access to information in

If you have consented to the processing of your data on your end device (e.g., via device fingerprinting), data processing is also carried out on the basis of Section 25 (1) TTDSG. Consent can be revoked at any time. If your data is necessary for the performance of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6 (1) lit. b GDPR. Furthermore, we process your data if it is necessary to fulfill a legal obligation on the basis of Art. 6 (1) lit. c GDPR. Data processing may also be carried out on the basis of our legitimate interest pursuant to Art. 6 (1) lit. f GDPR. The relevant legal basis in each individual case is explained in the following paragraphs of this privacy policy.

Data protection officer

We have appointed a data protection officer.
Robert Tot
Beocon GmbH Ostendstr. 17
64319 Pfungstadt

E-Mail: datenschutz@beocon.de

Note on data transfer to the USA and other third countries

Among other things, we use tools from companies based in the USA or other third countries that are not secure in terms of data protection. When these tools are active, your personal data may be transferred to these third countries and processed there. We would like to point out that these countries cannot guarantee a level of data protection comparable to that of the EU.

For example, US companies are required to disclose personal data to security authorities without you, as the data subject, being able to take legal action against this. It cannot therefore be ruled out that US authorities (e.g., intelligence services) may process, evaluate, and permanently store your data located on US servers for surveillance purposes. We have no influence over these processing activities.

Revocation of your consent to data processing

Many data processing operations are only possible with your express consent. You can revoke any consent you have already given at any time. The legality of the data processing carried out until the revocation remains unaffected by the revocation.

Right to object to data collection in specific cases and to direct marketing (Art. 21 GDPR)

IF DATA PROCESSING IS BASED ON ART. 6 (1) LIT. E OR F GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THESE DATA PROTECTION NOTICES. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA, UNLESS WE CAN PROVE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING THAT OVERRIDE YOUR INTERESTS, RIGHTS, AND FREEDOMS, OR THE PROCESSING SERVES TO ASSERT, EXERCISE OR DEFEND LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21(1) GDPR).

IF YOUR PERSONAL DATA IS PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR SUCH MARKETING PURPOSES; THIS ALSO APPLIES TO PROFILING, INSOFAR AS IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).

Right to lodge a complaint with the competent supervisory authority

In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work, or place of the alleged violation. The right to lodge a complaint exists without prejudice to other administrative or judicial remedies.

Right to data portability

You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done if it is technically feasible.

Information, deletion, and correction

Within the framework of the applicable legal provisions, you have the right to receive information free of charge at any time about your stored personal data, its origin and recipients, and the purpose of data processing, and, if applicable, a right to correct or delete this data. You can contact us at any time with any questions you may have about this or other topics related to personal data.

Right to restriction of processing

You have the right to request the restriction of the processing of your personal data. You can contact us at any time to do so. The right to restriction of processing applies in the following cases:

• If you dispute the accuracy of your personal data stored by us, we usually need time to verify this. For the duration of the review, you have the right to request the restriction of the processing of your personal data.
• If the processing of your personal data was/is unlawful, you can request the restriction of data processing instead of deletion.
• If we no longer need your personal data, but you need it to exercise, defend, or assert legal claims, you have the right to request the restriction of the processing of your personal data instead of its deletion.
• If you have lodged an objection pursuant to Art. 21 (1) GDPR, a balance must be struck between your interests and ours. As long as it is not yet clear whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, this data may—apart from its storage—only be processed with your consent or for the assertion, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.

SSL or TLS encryption

This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the site operator. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Objection to advertising emails

We hereby object to the use of contact data published within the scope of the legal notice obligation for the purpose of sending unsolicited advertising and information materials. The operators of the website expressly reserve the right to take legal action in the event of unsolicited advertising information being sent, for example via spam emails.

4. Data collection on this website

Cookies

Our websites use so-called “cookies.” Cookies are small data packets and do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your device. Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your device until you delete them yourself or your web browser automatically deletes them.

Cookies can originate from us (first-party cookies) or from third-party companies (third-party cookies). Third-party cookies enable the integration of certain services from third-party companies within websites (e.g., cookies for processing payment services).
Cookies have various functions. Numerous cookies are technically necessary, as certain website functions would not work without them (e.g., the shopping cart function or the display of videos). Other cookies can be used to evaluate user behavior or for advertising purposes.

Cookies that are necessary for the electronic communication process, for the provision of certain functions you have requested (e.g., for the shopping cart function) or for the optimization of the website (e.g., cookies for measuring the web audience) (necessary cookies) are stored on the basis of Art. 6 para. 1 lit. f GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies for the technically error-free and optimized provision of its services. If consent to the storage of cookies and similar recognition technologies has been requested, processing is carried out exclusively on the basis of this consent (Art. 6 (1) (a) GDPR and § 25 (1) TTDSG); consent can be revoked at any time.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general, and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be restricted.

You can find out which cookies and services are used on this website in this privacy policy.

Consent with Borlabs Cookie

Our website uses consent technology from Borlabs Cookie to obtain your consent to store certain cookies in your browser or to use certain technologies and to document this in accordance with data protection regulations. This technology is provided by Borlabs GmbH, Rübenkamp 32, 22305 Hamburg (hereinafter referred to as Borlabs).

When you visit our website, a Borlabs cookie is stored in your browser, in which the consents you have given or the revocation of these consents are stored. This data is not passed on to the provider of Borlabs Cookie.

The collected data is stored until you request us to delete it, delete the Borlabs cookie yourself, or the purpose for data storage no longer applies. Mandatory legal retention periods remain unaffected. Details on data processing by Borlabs Cookie can be found at https://de.borlabs.io/kb/welche-daten-speichert-borlabs-cookie/.

Borlabs Cookie Consent technology is used to obtain the legally required consent for the use of cookies. The legal basis for this is Art. 6 (1) lit. c GDPR.

Server log files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us.

These are:

• Browser type and browser version
• Operating system used
• Referrer URL
• Host name of the accessing computer
• Time of the server request
• IP address

This data is not merged with other data sources.

This data is collected on the basis of Art. 6 (1) lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of its website—for this purpose, the server log files must be collected.

Contact form

If you send us inquiries via the contact form, your details from the inquiry form, including the contact details you provided there, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We will not pass on this data without your consent.

This data is processed on the basis of Art. 6 (1) lit. b GDPR, provided that your inquiry is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective processing of inquiries addressed to us (Art. 6 (1) (f) GDPR) or on your consent (Art. 6 (1) (a) GDPR) if this has been requested; consent can be revoked at any time.

The data you enter in the contact form will remain with us until you request us to delete it, revoke your consent to its storage, or the purpose for data storage no longer applies (e.g., after your inquiry has been processed). Mandatory legal provisions—in particular retention periods—remain unaffected.

Enquiries by email, telephone, or fax

If you contact us by email, telephone, or fax, your enquiry, including all resulting personal data (name, enquiry), will be stored and processed by us for the purpose of processing your request. We will not pass on this data without your consent.
This data is processed on the basis of Art. 6 (1) lit. b GDPR, provided that your inquiry is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective processing of inquiries addressed to us (Art. 6 (1) (f) GDPR) or on your consent (Art. 6 (1) (a) GDPR) if this has been requested; consent can be revoked at any time.

The data you send us via contact requests will remain with us until you request us to delete it, revoke your consent to its storage, or the purpose for data storage no longer applies (e.g., after your request has been processed). Mandatory legal provisions—in particular statutory retention periods—remain unaffected.

Registration on this website

You can register on this website to use additional features on the site. We only use the data you enter for the purpose of using the respective offer or service for which you have registered. The mandatory information requested during registration must be provided in full. Otherwise, we will reject the registration.

For important changes, such as changes to the scope of the offer or technically necessary changes, we will use the email address provided during registration to inform you.

The data entered during registration is processed for the purpose of implementing the user relationship established by the registration and, if necessary, for initiating further contracts (Art. 6 (1) (b) GDPR). .

The data collected during registration will be stored by us for as long as you are registered on this website and will then be deleted. Statutory retention periods remain unaffected.

6. Analysis tools and advertising

7. Newsletter

Newsletter data

If you would like to receive the newsletter offered on the website, we need your email address and information that allows us to verify that you are the owner of the email address provided and that you agree to receive the newsletter. Further data is not collected or is collected on a voluntary basis only. We use this data exclusively for sending the requested information and do not pass it on to third parties.

The data entered in the newsletter registration form is processed exclusively on the basis of your consent (Art. 6 (1) (a) GDPR). You can revoke your consent to the storage of data, your email address, and its use for sending the newsletter at any time, for example via the “Unsubscribe” link in the newsletter. The legality of the data processing operations already carried out remains unaffected by the revocation.

The data you provide us with for the purpose of subscribing to the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and will be deleted from the newsletter distribution list after you unsubscribe from the newsletter or after the purpose ceases to apply. We reserve the right to delete or block email addresses from our newsletter distribution list at our own discretion within the scope of our legitimate interest pursuant to Art. 6 (1) lit. f GDPR.

Data stored by us for other purposes remains unaffected by this.

After you unsubscribe from the newsletter distribution list, your email address may be stored by us or the newsletter service provider in a blacklist if this is necessary to prevent future mailings. The data from the blacklist will only be used for this purpose and will not be merged with other data. This serves both your interests and our interests in complying with legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6 (1) (f) GDPR). Storage in the blacklist is not limited in time. You can object to storage if your interests outweigh our legitimate interest.

8. Plugins und Tools

YouTube with enhanced data protection
This website incorporates videos from the YouTube website. The operator of the site is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

We use YouTube in extended data protection mode. According to YouTube, this mode means that YouTube does not store any information about visitors to this website before they watch the video. However, the extended data protection mode does not necessarily exclude the transfer of data to YouTube partners. YouTube establishes a connection to the Google DoubleClick network regardless of whether you watch a video.

As soon as you start a YouTube video on this website, a connection to the YouTube servers is established. This tells the YouTube server which of our pages you have visited. If you are logged into your YouTube account, you enable YouTube to associate your surfing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.

Furthermore, YouTube may store various cookies on your device after you start a video or use comparable recognition technologies
(e.g., device fingerprinting). This allows YouTube to obtain information about visitors to this website. This information is used, among other things, to collect video statistics, improve user-friendliness, and prevent fraud attempts. After starting a YouTube video, further data processing operations may be triggered over which we have no control.

The use of YouTube is in the interest of an appealing presentation of our online offerings. This constitutes a legitimate interest within the meaning of Art. 6 (1) lit. f GDPR. If consent has been requested, processing is carried out exclusively on the basis of Art. 6 (1) lit. a GDPR and § 25 (1) TTDSG, insofar as the consent includes the storage of cookies or access to information on the user’s terminal device (e.g., device fingerprinting) within the meaning of the TTDSG. Consent can be revoked at any time.

Further information on data protection at YouTube can be found in their privacy policy at: https://policies.google.com/privacy?hl=de.

Google Fonts (local hosting)

This site uses Google Fonts, which are provided by Google, to ensure consistent font display. The Google Fonts are installed locally. There is no connection to Google servers.

Further information about Google Fonts can be found at https://developers.google.com/fonts/faq and in Google’s privacy policy: https://policies.google.com/privacy?hl=de.

Microsoft Dynamics 365 Marketing

We use the marketing, analysis, and service tool Microsoft Dynamics 365 Marketing and Customer Insights. This service is provided by Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA. Dynamics 365 Marketing and Customer Insights collects, gathers, and analyzes data about the behavior of website users. This data includes, among other things, visits to websites and the length of time spent on them.

The purpose of Dynamics 365 Marketing and Customer Insights as an analysis tool is to provide users with information relevant to their interests based on their behavior on the website and to optimize marketing activities accordingly. Dynamics 365 Marketing and Customer Insights uses cookies that are stored in the user’s browser and enable analysis of the user’s use of the website (see details under “Microsoft Dynamics 365 Marketing cookies in forms”). The data is processed on the basis of the user’s consent in accordance with Art. 6 (1) (a) GDPR.

The recipient of the data is Dynamics 365 Marketing and Customer Insights as the data processor. We have concluded the corresponding data processing agreement with Microsoft in accordance with the Online Service Terms. The data will be deleted as soon as it is no longer required for our recording purposes. The data stored in the cookie is transferred to a server at a Microsoft Azure Data Center and stored there; According to our understanding of Microsoft’s security policy (https://www.microsoft.com/de-de/trust-center/privacy/data-location), the server is located in the EU. The provision of your personal data is voluntary and based solely on your consent. If you prevent access, this may result in functional restrictions on the website.

You can revoke your consent at any time with future effect via the cookie settings. This may result in functional restrictions on the website.

Microsoft Dynamics 365 Marketing (newsletter)

We use the marketing, analysis, and service tool Microsoft Dynamics 365 Marketing to carry out marketing campaigns, for analysis purposes, and to address customers and potential customers in a target group-specific manner. This service is provided by Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA.

We use the system in particular for sending email communications (e.g., in connection with the provision of downloads), for event management (e.g., administration of event participants), and for providing landing pages and contact forms.

The use of the provider Microsoft and the system, the performance of statistical surveys and analyses, and the logging of the registration process for communication by email are based on your consent in accordance with Art. 6 (1) (a) GDPR to email communication via Microsoft Dynamics 365 for Marketing. The components of the system integrated into our online offering (e.g., forms) use so-called “cookies,” which are stored on the user’s computer and enable us to analyze the use of the website. In particular, the following information is collected: client ID, geographical location, type of browser, duration of the visit, and pages accessed.

Pseudonymized email tracking
Statistical surveys also include determining whether newsletters are opened, when they are opened, and which links are clicked. Although this information can be technically assigned to individual newsletter recipients, an analysis of personal data is disabled and information about newsletter recipients is only evaluated pseudonymously and cannot be decrypted and assigned to individual persons.

Double opt-in and logging
Registration for our newsletter takes place in a so-called double opt-in procedure, i.e., after registering, users receive an email asking them to confirm their registration. This confirmation is necessary so that no one can register with someone else’s email address. Newsletter registrations are logged in order to be able to verify the registration process in accordance with legal requirements. This includes storing the time of registration and confirmation as well as the IP address.

Cancellation/Revocation
Users can cancel their subscription to our newsletter at any time, i.e., revoke their consent. A link to cancel the newsletter can be found at the end of each newsletter. Once users have canceled their subscription to the newsletter, the personal data processed for the purpose of sending the newsletter will be deleted.

Users can find further information on data protection in Microsoft’s privacy policy at https://privacy.microsoft.com/de-de/privacystatement. Users can find further information on the use of cookies in connection with the system at https://docs.microsoft.com/de-de/dynamics365/customer-engagement/marketing/cookies.

Microsoft Dynamics 365 Marketing (cookies in forms)

On our website, we use forms from Microsoft Dynamics 365 Marketing, which enable us to transfer data collected from the website directly to our CRM system. “Microsoft Dynamics 365” is a service provided by Microsoft Corporation, One Microsoft Way Redmond, Washington 98052, USA (hereinafter referred to as “Microsoft”).

When you submit a form, Dynamics 365 Marketing correlates the cookie ID with the incoming contact data. In this way, the cookie ID is assigned to a Dynamics 365 Marketing contact ID. This allows us to determine which browser the user used when filling out the registration form. This data is used to analyze the behavior on the relevant form pages of our website and to provide you with a personalized experience.

Without the use of these cookies, it would not be possible to access the registration forms and thus register for our marketing mailings. Likewise, no existing data could be edited in the subscription center (management of newsletter subscriptions or adjustment of personal data).

The following cookies are set for the form pages:

Cookie (lifetime): 79f08280-5c63-4331-b04d-fb6f39afda51 (2 years)

Description: Long-term behavioral analysis cookie: This cookie is set and/or read by any web page on which you have placed a Dynamics 365 Marketing website behavioral analysis script. It enables Dynamics 365 Marketing to evaluate leads based on their interaction with a specific website. The cookie does not contain any personal information, but it uniquely identifies a specific browser for a specific computer, and Dynamics 365 Marketing can use it to relate that ID to an actual contact in the Dynamics 365 Marketing database.

Cookie (lifetime): 319af4c0-e197-4de9-8a9b-fe98c8a2ca04 (30 minutes)

Description: Short-term single-visit cookie: This cookie is also read and/or set by every web page where you have placed a Dynamics 365 Marketing website behavior analysis script. By default, it expires after 30 minutes. Dynamics 365 Marketing uses it to group a visitor’s loaded pages recorded by the same script within the configured time period. It considers these items as a single “visit” to the website.

Microsoft Content Delivery Network (Azure CDN Web Storage)

We use the Azure Content Delivery Network (CDN) service to optimize the loading times of our online offering. The providers are Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA, and Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18 D18, Ireland.

The CDN helps to deliver the content of our online offering—especially large media files such as graphics, page content, or scripts—more quickly with the help of a network of geographically distributed servers, thereby reducing loading times.
The use of the CDN service is based on our overriding legitimate interest within the meaning of Art. 6 (1) lit. f GDPR in the efficient provision of our online offering.

As part of this processing, personal data is transferred to the USA. The transfer is based on European standard contractual clauses in which Microsoft has committed itself to complying with European data protection law for the services it provides.
Further information on data protection in connection with Microsoft’s CDN service can be found here: https://azure.microsoft.com/de-de/support/legal/. You can access Microsoft’s privacy policy here: https://privacy.microsoft.com/de-de/privacystatement.

Google Photos (web storage)

We use “Google Photos” on this website. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
When you access the image galleries, your browser loads the required pages into its browser cache in order to display the images correctly.

For this purpose, the browser you are using must connect to Google’s servers. This allows Google to know that our website has been accessed via your IP address. Google Photos is used in the interest of a uniform and appealing presentation of our online offerings. This constitutes a legitimate interest within the meaning of Art. 6 (1) lit. f GDPR. Further information about Google Photos can be found at https://photos.google.com/?hl=de and in Google’s privacy policy: https://policies.google.com/?hl=de.

WP Statistics

This website uses the WP Statistics analysis tool to statistically evaluate visitor traffic. The provider is Veronalabs, Tatari 64, 10134, Tallinn, Estonia (https://veronalabs.com). WP Statistics allows us to analyze the use of our website. WP Statistics collects, among other things, log files (IP address, referrer, browser used, user origin, search engine used) and actions that website visitors have taken on the site (e.g., clicks and views). The data collected with WP Statistics is stored exclusively on our own server. The use of this analysis tool is based on Art. 6 (1) lit. f GDPR. We have a legitimate interest in the anonymous analysis of user behavior in order to optimize both our website and our advertising. If consent has been requested, processing is carried out exclusively on the basis of Art. 6 (1) lit. a GDPR and § 25 (1) TTDSG, insofar as the consent includes the storage of cookies or access to information on the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. Consent can be revoked at any time.

IP anonymization
We use WP Statistics with anonymized IP. Your IP address is truncated so that it can no longer be directly assigned to you.

9. Audio and video conferencing

Data processing

We use online conference tools, among other things, to communicate with our customers. The specific tools we use are listed below. If you communicate with us via video or audio conference over the Internet, your personal data will be collected and processed by us and the provider of the respective conference tool.

The conference tools collect all data that you provide/use to use the tools (email address and/or your phone number). Furthermore, the conference tools process the duration of the conference, the start and end (time) of participation in the conference, the number of participants, and other
“contextual information” related to the communication process (metadata).

In addition, the provider of the tool processes all technical data required for the online communication. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or speaker, and the type of connection.

If content is exchanged, uploaded, or otherwise made available within the tool, it will also be stored on the tool provider’s servers. Such content includes, in particular, cloud recordings, chat/instant messages, voicemails, uploaded photos and videos, files, whiteboards, and other information shared while using the service.

Please note that we do not have full control over the data processing operations of the tools used. Our options are largely determined by the corporate policy of the respective provider. For further information on data processing by the conference tools, please refer to the privacy policies of the respective tools, which we have listed below this text.

Purpose and legal basis
The conference tools are used to communicate with prospective or existing contractual partners or to offer certain services to our customers (Art. 6 (1) (b) GDPR). Furthermore, the use of the tools serves to generally simplify and accelerate communication with us or our company (legitimate interest within the meaning of Art. 6 (1) (f) GDPR). If consent has been requested, the use of the relevant tools is based on this consent; consent can be revoked at any time with effect for the future.

Storage period
The data collected directly by us via the video and conference tools will be deleted from our systems as soon as you request us to do so, revoke your consent to storage, or the purpose for data storage no longer applies. Stored cookies remain on your device until you delete them. Mandatory legal retention periods remain unaffected.

We have no influence on the storage period of your data stored by the operators of the conference tools for their own purposes. For details, please contact the operators of the conference tools directly.

Conference tools used
We use the following conference tools:

Microsoft Teams

Wir nutzen Microsoft Teams. Anbieter ist die Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Irland. Details zur Datenverarbeitung entnehmen Sie den Datenschutzhinweisen von Microsoft Teams:
https://privacy.microsoft.com/de-de/privacystatement.

Auftragsverarbeitung
Wir haben einen Vertrag über Auftragsverarbeitung (AVV) zur Nutzung des oben genannten Dienstes geschlossen. Hierbei handelt es sich um einen datenschutzrechtlich vorgeschriebenen Vertrag, der gewährleistet, dass dieser die personenbezogenen Daten unserer Websitebesucher nur nach unseren Weisungen und unter Einhaltung der DSGVO verarbeitet.

10. Own services

Handling of applicant data

We offer you the opportunity to apply for a position with us (e.g., by email, post, or via our online application form). Below, we provide information about the scope, purpose, and use of your personal data collected during the application process. We assure you that your data will be collected, processed, and used in accordance with applicable data protection law and all other legal provisions, and that your data will be treated as strictly confidential.

Scope and purpose of data collection and processing
Purposes of processing:
Selection of suitable external applicants to fill a vacant position.

Legal basis for processing:
When you send us an application, we process your related personal data (e.g., contact and communication data, application documents, notes taken during interviews, etc.) to the extent necessary to decide whether to establish an employment relationship. The legal basis for this is Section 26 of the German Federal Data Protection Act (BDSG) (initiation of an employment relationship), Article 6(1)(b) of the GDPR (general contract initiation) and – if you have given your consent – Article 6(1)(a) of the GDPR. Consent can be revoked at any time. Your personal data will only be passed on within our company to persons involved in processing your application.

If your application is successful, the data you submit will be stored in our data processing systems on the basis of Section 26 BDSG and Art. 6 (1) lit. b GDPR for the purpose of implementing the employment relationship.

Any storage beyond the current application process or disclosure to third parties requires consent in accordance with Art. 6 (1) lit. a GDPR, which meets the requirements for consent in accordance with Art. 7 (1-4) GDPR.

To whom will the data be disclosed?
Once we receive your application, your applicant data will be reviewed by the Human Resources department. Suitable applications will then be forwarded internally to the department managers responsible for the respective open position. The next steps will then be coordinated. Within the company, only those persons who need your data for the proper execution of our application process have access to it. There is no automated decision-making or profiling.

Where is the data processed?
The data is processed exclusively in our server rooms in the Federal Republic of Germany.

Data retention period
If we are unable to offer you a position, you decline a job offer, or you withdraw your application, we reserve the right to store the data you have provided for up to 6 months from the end of the application process (rejection or withdrawal of the application) on the basis of our legitimate interests (Art. 6 (1) (f) GDPR).

The data will then be deleted and the physical application documents destroyed. The storage serves in particular for verification purposes in the event of a legal dispute. If it is apparent that the data will be required after the 6-month period has expired (e.g., due to an impending or pending legal dispute), deletion will only take place when the purpose for further storage no longer applies.

Longer storage may also take place if you have given your consent (Art. 6 (1) (a) GDPR) or if statutory storage obligations prevent deletion.

Inclusion in the applicant pool
If we do not offer you a job, there may be the possibility of including you in our applicant pool. If you are included, all documents and information from your application will be transferred to the applicant pool so that we can contact you if suitable vacancies arise.

Inclusion in the applicant pool is based exclusively on your express consent (Art. 6 (1) (a) GDPR). Consent is voluntary and is not related to the current application process. The data subject may revoke their consent at any time. In this case, the data will be irrevocably deleted from the applicant pool, provided there are no legal reasons for retention.

The data from the applicant pool will be irrevocably deleted no later than two years after consent has been given.

Origin of your data
We generally process the personal data that you have provided to us. You also have the option of importing certain information from LinkedIn or Xing. We then collect this data from LinkedIn or Xing. If necessary for a position, we may request certain information from government agencies or authorities, such as a certificate of good conduct.

Online application form used
We use the following provider:

Personio
The provider is Personio SE & Co. KG, Rundfunkplatz 4, 80335 Munich, Germany. For details on data processing, please refer to Personio’s privacy policy:
https://profi-engineering-systems-ag.jobs.personio.de/privacy-policy?language=de.

Order processing
We have concluded an order processing agreement (AVV) for the use of the above-mentioned service. This is a contract required by data protection law, which ensures that the personal data of our website visitors is only processed in accordance with our instructions and in compliance with the GDPR.